HVAC · For the HVAC tech
Free HVAC Invoice & Estimate Generator
Quote installs, repairs, and maintenance plans with clean line items. Separate equipment, refrigerant, and labor, add markup, collect a deposit on installs, and send a polished PDF.
Common hvac line items & pricing
Typical items to include on a HVAC tech estimate or invoice. Prices vary by region — use these as a starting point.
| Item | Type | Typical price |
|---|---|---|
| Diagnostic fee | labor | $80–$150 |
| AC system install (3-ton) | materials | $4,000–$8,000 |
| Refrigerant recharge | materials | $150–$600 |
| Labor (per hour) | labor | $90–$160/hr |
| Seasonal tune-up | labor | $80–$200 |
Pricing tips for HVAC techs
- ✓Take a 30–50% deposit on equipment installs to cover unit purchase.
- ✓Itemize equipment vs. labor so customers see the value of the install work.
- ✓Offer a maintenance plan billed on a regular invoice for steady cash flow.
FAQ
How do I estimate an HVAC install?
List the equipment, materials (line set, refrigerant, ductwork), and labor separately, add markup on equipment, then a deposit. Permits and disposal fees should be their own line items.